Before
Admission details were typed into separate systems and sheets.
With the system
Check one complete student record and reuse it for office work.
Before
Certificates sent staff back to physical forms for missing details.
With the system
Use the saved record and fee balance to draft a certificate for signing.
Before
Accounts assembled management reports from three places.
With the system
Check the source figures together before preparing the required report.
Capture the full admission record
Read forms in Marathi or Hindi, including details such as date of birth that certificates need later.
Prepare the next admission steps
Use confirmed details for the student ID, fee record, material list and card-printing queue.
Draft certificates from the record
Check dues and prepare the transfer or bonafide certificate for staff to review and sign.
Prepare university and portal work
Generate the university file and checked data packs. Staff handle login, submission and required approvals.
- Read the form
Extract the student’s academic and personal details from the image.
- Check against the original
A clerk corrects unclear fields and confirms the record.
- Reuse the complete details
Prepare the relevant office document or data file from the saved record.
Keep receipts and balances consistent
Use the right receipt-number series and record confirmed payments against the student.
Follow missed instalments
Prepare the outstanding-fee report and reminders from the same balances.
Send notices to the right people
Use individual messages where appropriate and show the delivery, available read status and responses.
Prepare parent updates
Use checked attendance and performance records for the college’s chosen update schedule.
Request
- Prepare the overdue list
Group balances by how long they have been outstanding.
- Recheck the amount
Compare the reminder with the latest recorded payments.
- Send and record the follow-up
Use the college’s approved message rules and keep delivery information.
Handle routine admission calls
Use approved college information in Marathi, Hindi or English, with a route to a person.
Keep follow-ups organised
Record call outcomes and use the college’s chosen schedule for further contact.
Connect outreach with enquiries
Prepare social posts and email campaigns for management approval, then keep responses with the enquiry list.
- Answer from college information
Explain courses, fees and the admission process in the caller’s language.
- Record the enquiry
Keep the question, contact details and requested help.
- Arrange the next conversation
Give the right staff member a callback or follow-up to handle.
See fees and student numbers together
Prepare stream-wise totals, fees expected, collections and outstanding amounts in the requested format.
Prepare the monthly pay sheet
Compare attendance and planned hours. Apply the Principal’s decisions before preparing the salary upload sheet.
Keep purchasing and filing work visible
Compare supplier quotes and track payment terms. Prepare monthly filing documents for the accountant.
Know whether a task was finished
Keep the shared calendar and collect done, not done or no-answer updates for the Principal.
- Bring the relevant figures together
Read the available records and identify differences.
- Check exceptions with the office
Show missing or conflicting figures before the report is final.
- Prepare the requested report
Use the checked figures in the required spreadsheet layout.
Prepare notes and slides
Draft material in English or Marathi using the teacher’s topic and syllabus.
Draft letters and emails
Turn the staff member’s own points into clear correspondence in the college’s format.
Ask for office information
Authorised staff can request available student or fee information through WhatsApp, with access set by role.
- Prepare a first draft
Use the supplied topic, syllabus points and college format.
- Let the teacher review it
The teacher edits the material before it reaches the class.
Work samples
From student record to certificate
Mastersoft
Existing student and fee records.
Tally
Accounts used for reports and monthly checks.
Excel
Working sheets and university or salary data files.
Office requests, fee reminders and parent messages.
Team Office
Existing staff attendance records.
Show Jeet how you handle that work today. Start with one real example and the part that takes the most effort.